ClearGuide helps independent RIAs and wealth management firms clean up one operations-heavy workflow around CRMs, custodian portals, planning tools, e-signature, document vaults, spreadsheets, and shared inboxes without replacing advisor judgment.
High-touch advisory service creates a lot of hidden work before and after the client meeting: account-opening packets, ACAT transfers, NIGO items, beneficiary updates, RMD requests, tax returns, estate documents, insurance files, service emails, meeting notes, and compliance-sensitive records all need to be chased, summarized, routed, or reviewed.
Requests arrive through email, forms, portals, PDFs, spreadsheets, and notes that need structure before review.
Missing details, stale files, inconsistent fields, and unclear owners slow the work before someone can make a decision.
The goal is not autonomous decisioning. It is cleaner information and better handoffs for the people responsible.
The best first automation is narrow enough to trust, visible enough to measure, and useful enough that the team wants to keep using it.
Review account forms, custodian paperwork, e-sign packets, ID documents, statements, trusted-contact details, missing signatures, and client emails before operations or advisor review.
Track ACAT transfers, rejected or not-in-good-order forms, missing account numbers, beneficiary details, custodian notes, and transfer-status questions that otherwise sit across portals and inboxes.
Classify money movement, RMD, beneficiary, address-change, distribution, document-request, and transfer-status emails; extract next steps and draft acknowledgments for human approval.
Organize 1040s, estate documents, insurance declarations, statements, equity-comp details, business-owner documents, missing pages, and follow-up questions before a planning meeting.
Turn meeting notes, open tasks, missing documents, recap emails, CRM updates, and advisor instructions into a cleaner follow-up queue for client service and advisor review.
Assemble draft communications, source notes, disclosure context, archive needs, policy checklists, and exception summaries so compliance or leadership can review faster.
Applications, transfer forms, statements, IDs, entity or trust documents, beneficiary details, signatures, funding instructions, and advisor notes must align before submission.
Client-service teams gather paperwork from e-signature tools, portals, custodians, email, and CRM tasks.
The system prepares a source-backed checklist and surfaces paperwork gaps before submission.
Advice, recommendations, suitability, trading, compliance approval, and client commitments remain with licensed professionals.
Client operations receives a cleaner packet, visible exceptions, and a documented submission path.
Forms across tools • missing signatures • repeated NIGO correction • unclear submission status
One account packet • visible NIGO risks • human approval • clear custodian handoff
ClearGuide is not trying to replace the operational system of record. We map the workflow around it, reduce manual prep, and keep review points clear.
Examples of systems we design around. ClearGuide is vendor-agnostic and is not claiming a formal partnership with these providers.
ClearGuide keeps final decisions, approvals, professional judgment, and sensitive exceptions in the hands of the responsible team.
Kept as a human-owned review point, approval, or responsibility.
Kept as a human-owned review point, approval, or responsibility.
Kept as a human-owned review point, approval, or responsibility.
Kept as a human-owned review point, approval, or responsibility.
Kept as a human-owned review point, approval, or responsibility.
Use these answers to see where AI can help, what should stay human, and how a focused first workflow could be scoped.
No. ClearGuide supports intake, sorting, summaries, missing-item checks, routing, and drafted communications. Financial advice, planning judgment, investment recommendations, trading decisions, and final client commitments stay with qualified people.
No. The workflow is designed around systems such as Redtail, Wealthbox, Salesforce, eMoney, RightCapital, Orion, custodian portals, document vaults, e-signature, spreadsheets, and shared inboxes.
New account opening, ACAT/NIGO follow-up, client service inbox triage, missing planning-document chase, post-meeting follow-up, and compliance pre-review packets are practical first pilots because the review gates are clear.
A pilot should use limited access, source-backed outputs, clear human approval steps, and the firm’s existing compliance, archive, and security controls. The goal is cleaner operations, not autonomous advice or approval.
ClearGuide can help you map one practical workflow, define the review points, and decide whether a focused AI build is worth it.
No obligation. Just clarity.