AI automation for financial advisors and wealth management teams.
ClearGuide helps independent RIAs and wealth management firms clean up one operations-heavy workflow around CRMs, custodian portals, planning tools, e-signature, document vaults, spreadsheets, and shared inboxes without replacing advisor judgment.
Work still gets stuck before the system of record.
High-touch advisory service creates a lot of hidden work before and after the client meeting: account-opening packets, ACAT transfers, NIGO items, beneficiary updates, RMD requests, tax returns, estate documents, insurance files, service emails, meeting notes, and compliance-sensitive records all need to be chased, summarized, routed, or reviewed.
Messy intake
Requests arrive through email, forms, portals, PDFs, spreadsheets, and notes that need structure before review.
Exception drag
Missing details, stale files, inconsistent fields, and unclear owners slow the work before someone can make a decision.
Review still matters
The goal is not autonomous decisioning. It is cleaner information and better handoffs for the people responsible.
Start with one queue your team already feels.
The best first automation is narrow enough to trust, visible enough to measure, and useful enough that the team wants to keep using it.
Review account forms, custodian paperwork, e-sign packets, ID documents, statements, trusted-contact details, missing signatures, and client emails before operations or advisor review.
Track ACAT transfers, rejected or not-in-good-order forms, missing account numbers, beneficiary details, custodian notes, and transfer-status questions that otherwise sit across portals and inboxes.
Classify money movement, RMD, beneficiary, address-change, distribution, document-request, and transfer-status emails; extract next steps and draft acknowledgments for human approval.
Organize 1040s, estate documents, insurance declarations, statements, equity-comp details, business-owner documents, missing pages, and follow-up questions before a planning meeting.
Turn meeting notes, open tasks, missing documents, recap emails, CRM updates, and advisor instructions into a cleaner follow-up queue for client service and advisor review.
Assemble draft communications, source notes, disclosure context, archive needs, policy checklists, and exception summaries so compliance or leadership can review faster.
We work around the systems you already use.
ClearGuide is not trying to replace the operational system of record. We map the workflow around it, reduce manual prep, and keep review points clear.
Examples of systems we design around. ClearGuide is vendor-agnostic and is not claiming a formal partnership with these providers.
AI supports the work. People keep the judgment.
ClearGuide keeps final decisions, approvals, professional judgment, and sensitive exceptions in the hands of the responsible team.
Kept as a human-owned review point, approval, or responsibility.
Kept as a human-owned review point, approval, or responsibility.
Kept as a human-owned review point, approval, or responsibility.
Kept as a human-owned review point, approval, or responsibility.
Kept as a human-owned review point, approval, or responsibility.
Direct answers before a pilot starts.
Use these answers to see where AI can help, what should stay human, and how a focused first workflow could be scoped.
Does ClearGuide give financial advice or investment recommendations?+
No. ClearGuide supports intake, sorting, summaries, missing-item checks, routing, and drafted communications. Financial advice, planning judgment, investment recommendations, trading decisions, and final client commitments stay with qualified people.
Will this replace our CRM, custodian, planning, or portfolio tools?+
No. The workflow is designed around systems such as Redtail, Wealthbox, Salesforce, eMoney, RightCapital, Orion, custodian portals, document vaults, e-signature, spreadsheets, and shared inboxes.
What workflow should an advisory firm start with?+
New account opening, ACAT/NIGO follow-up, client service inbox triage, missing planning-document chase, post-meeting follow-up, and compliance pre-review packets are practical first pilots because the review gates are clear.
How do you make a pilot safe for compliance and client data?+
A pilot should use limited access, source-backed outputs, clear human approval steps, and the firm’s existing compliance, archive, and security controls. The goal is cleaner operations, not autonomous advice or approval.
See where AI can reduce the manual work around your financial advisors & wealth management workflow.
ClearGuide can help you map one practical workflow, define the review points, and decide whether a focused AI build is worth it.
No obligation. Just clarity.